UTCM Final Reporting Instructions

Final Reporting Forms

Instructions - Printable copy of this page
PDF document - For best results, view PDF files with the most recent version of Adobe Reader PDF, 122K, Revised 9.25.09

UTCM Documentation of Leverage Form
Microsoft Word document Word, 86K, Revised 10.27.09

Technical Report Documentation Page
Microsoft Word document Word, 35K, Revised 10.26.09

Revised 10.27.09

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Submission Deadline

All final reporting documents are due to the UTCM office 45 days after the termination date of your project.

UTCM Documentation of Leverage

_____ For leverage on your project that was provided from any source, university or private, since the last time you reported leverage, you must document that this leverage was provided. (You are required to submit this form each September 15th; this form will cover the final FY of your project only; it is not cumulative.) For each leverage source, complete a Documentation of Leverage form (see box, top right). Submit ONE hard copy of each form and its attachments to the UTCM. This requirement is independent of the UTCM Final Technical Report.

UTCM Final Technical Report

Review Requirements

_____ Project Monitor Review: Final Technical Reports for all research projects must be reviewed and approved by the Project Monitor prior to submission. Documentation of this review (i.e. Project Monitor comments) must be submitted with your Final Technical Report. Correspondence by e-mail between the PI and the Project Monitor is acceptable.

_____ Editing: All Final Technical Reports must be edited by TTI Communications prior to submission. If your project does not have sufficient funds to support editing costs, the UTCM will bear editing costs. Please contact the UTCM office with any editing concerns.

Submission Requirements

_____ Electronic Copy: Please submit your Final Technical Report in one complete file in MS Word (preferred) or PDF format. Submit via e-mail to Martha Raney Taylor. EXCLUDE the UTCM documentation of leverage from your electronic submission. Please be careful with images that are imported into the document, including image file size and placement within the document.  This is especially critical if you submit a Word document.  If you have concerns with file sizes or file formats, please contact Martha Raney Taylor.

Report Components

Report Cover

Your report does not need to include a report cover. UTCM has a standard report cover (front and back) that will be added to your report (view a sample report cover here PDF document - For best results, view PDF files with the most recent version of Adobe Reader ).

DOT Technical Report Documentation Page

Form DOT F 1700.7 (8-72). This one-page summary form (see box, top right of this page) is required as the cover page of all DOT reports, including your Final Technical Report. Use the form "as is", filling in ONLY the highlighted areas with information specific to your project. Do not alter any other fields of the form.

_____ Project Number: Your project number can be found here.  It appears below your project title.

_____ Number of Pages: Count every page beginning with the Title Page, whether it is printed or blank. EXCLUDE the DOT Technical Report Documentation Page from the page count.

_____ Abstract: You may compose a new abstract or use the one on the RiP database if it fits in the space provided.  If you use your RiP abstract, carefully review and update any language or verb tenses to reflect that this is a final report abstract. You can link to your RiP abstract here.  Click on the RiP number.

Final Technical Report Text

_____ Blank Page (no page number) This page will print on the back side of the Technical Report Documentation Page above.

_____ Title Page (This is Page 1 but do not print the page number)

_____ Disclaimer (Page 2, printed on the back of Title Page):
“The contents of this report reflect the views of the authors, who are responsible for the facts and the accuracy of the information presented herein.  This document is disseminated under the sponsorship of the Department of Transportation, University Transportation Centers Program in the interest of information exchange.  The U.S. Government assumes no liability for the contents or use thereof.”

_____ Acknowledgment (Page 2, printed on the back of Title Page):
“Support for this research was provided in part [include “in part” as appropriate] by a grant from the U.S. Department of Transportation, University Transportation Centers Program to the University Transportation Center for Mobility (DTRT06-G-0044).” Include other acknowledgments as appropriate.

_____ Table of Contents (Page 3) If ending on an odd page, include a blank, numbered page to print on the back.

_____ List of Figures and Tables (Begin on the next odd page number) If ending on an odd page, include a blank, numbered page to print on the back.

_____ Executive Summary (Begin on the next odd page number) Begin on the front side of the paper and do not exceed five pages.  This summary should be suitable for separate publication and should be written for a lay audience.  You may submit this summary in advance to Martha Raney Taylor for review of its suitability for a lay audience. If ending on an odd page, include a blank, numbered page to print on the back.

_____ Final Report (Begin on the next odd page number)  Give a complete description of the following elements, arranged in any manner the PI finds appropriate (combined chapters or individual chapters).  Completely document all data gathered, analyses performed and results achieved.  Chapters do not begin on new pages. If ending on an odd page, and there will be appendix material to follow, include a blank, numbered page to print on the back.

_____ Appendices (Optional) (Begin each appendix on the next odd page number)

 

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Formatting

_____ Page numbers: Print a page number at the bottom center of every page, using Arabic numerals, even if the page is blank, except as noted above for the Title Page.

_____ Spacing: Single spacing only; double space between paragraphs

_____ Printing: 2 sided, odd pages on the front, even pages on the back.

_____ Justification: Left

_____ Margins: 1" all sides

_____ Font: Any generally available and readable font is acceptable.  Suggestions:

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